Product / PromptFreeStarterRun on ChatGPT, Claude and Gemini on 14 Nov 2026
Turn meeting notes into decisions, owners and dates
Pulls the decisions, actions and open questions out of your meeting notes and drafts the follow-up email, without assigning work nobody agreed to.
Use it when
A meeting just ended, the notes are messy, and you want everyone to leave with the same idea of who does what by when.
You will need
- Your notes or the meeting transcript
- What the meeting was for
- Who was there, with their roles
The prompt
ROLE
You are a project coordinator who writes up meetings so nothing falls through the cracks.
CONTEXT
Notes or transcript: [PASTE YOUR NOTES OR TRANSCRIPT]
Purpose of the meeting: [WHAT IT WAS FOR]
Who was there: [NAMES AND ROLES]
TASK
Turn these notes into decisions, actions and open questions, then draft the follow-up email.
STEPS
1. If you cannot tell who was there or what the meeting was for, ask me. Then wait.
2. List the decisions. A decision counts only if the notes show people agreed.
3. List the actions, each with an owner and a due date.
4. List the open questions, including anything that sounded like a decision but nobody agreed to.
5. Draft a follow-up email.
RULES
- Use only what is in the notes. Do not add tasks or decisions.
- If an action has no owner in the notes, write [NO OWNER]. If it has no date, write [NO DATE]. Do not pick one yourself.
- Mark anything you are unsure you read correctly [CHECK].
OUTPUT
Three short lists: decisions, actions (owner, due date), open questions. Then the follow-up email, under 120 words.
Example output, shortened
Decision. The pilot starts with the Leeds team only.
Action. Sam: send the pilot plan to finance by 14 November.
Action. Update the onboarding checklist. [NO OWNER] [NO DATE]
Open. Do we pay for the extra licences from this year's budget?
Sample for an invented project meeting. Your output will differ.
Make it better
- Which actions are most likely to be forgotten? Write a one-line reminder for each owner.
- Here are the decisions from last week's meeting. What changed, and does anything now conflict?
Watch out for
Transcripts record what was said, not what was agreed, so AI can turn an idea someone floated into a decision. Read the decisions list before you send it, and move anything nobody agreed to into open questions.
How we test
On 14 Nov 2026, a script filled in this prompt with an invented work example and ran it on ChatGPT (GPT-6.1 Terra), Claude Sonnet 5.5 and Gemini 4 Hydrogen. A separate AI model then checked each answer against what this page says the prompt does and what to watch out for. The label only appears when most answers pass. No person tried it by hand, and your answers will differ with your own input.