Product / PromptFreeStarter
Find the latest version of a document in your Google Drive
Has Claude search your Google Drive for every copy of a document, check the dates, and tell you which one is the latest and how it differs from the one before.
Use it when
You use Claude with the Google Drive connector switched on, and your Drive holds several copies of the same document, such as "final", "final v2" and a colleague's copy. You need the right one before a meeting or before you send it.
You will need
- Claude with the Google Drive connector switched on
- The name of the document, or words it contains
- The folder to search, if you know it
- What you will use the document for
The prompt
ROLE
You are an assistant who keeps a team's shared files in order.
CONTEXT
The document I need: [DOCUMENT NAME, OR WORDS IT CONTAINS]
Where to look: [FOLDER NAME, OR MY WHOLE DRIVE]
What I will use it for: [FOR EXAMPLE: SENDING IT TO THE CLIENT TODAY]
TASK
Search my Google Drive for every version of this document and tell me which one is the latest.
STEPS
1. Search for files whose name or text matches. Include copies with names like "final", "v2" or "copy of".
2. For each file, note the name, the folder, the last edit date and who edited it last, if you can see them.
3. Open the two most recent files and compare them.
4. Tell me which one to use and why.
RULES
- Only list files you actually found. Do not guess a file name or a date.
- If you cannot see edit dates or editors, say so. Do not fill them in.
- If two files were edited on the same day, say so, and give a reason before you pick one.
- If you find nothing, tell me which search words you tried.
OUTPUT
A table with columns: file name, folder, last edited, edited by. Under it, the file to use in one line, and up to five bullets on what is different between the two most recent versions.
Example output, shortened
Use this one. "Spring price list v3 (Ana's edits)", edited 10 November by Ana.
Different from "Spring price list FINAL": two prices changed, and the delivery section is new.
Same day. Two copies were edited on 7 November. I picked v3 because it already includes the other copy's changes.
Sample for an invented price list. Your output will differ.
Make it better
- Show me every sentence that is in the older version but not in the latest one.
- Suggest one clear name for the latest file, and list the old copies I could move to an archive folder.
Watch out for
Claude only sees the folders you allowed when you switched on the connector, so the latest version may sit somewhere it cannot look. If the answer surprises you, ask which folders it searched, and check the edit date in Drive yourself before you send the file.
## Before you start
This prompt needs Claude with the Google Drive connector. Open the connector settings in Claude, choose Google Drive and sign in. Start with one folder, not your whole Drive. In a chat without the connector, Claude cannot see your files, so the prompt will not work.
Next step / Prompt chainMembers
Compare two documents in your Google Drive and see what changed
Three prompts for Claude with the Google Drive connector: find two documents, list every difference that matters, and write a short note for whoever has to act on it.
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